NCEMSF - 2026 Annual Conference Hotel Deadline Approaching

NCEMSF - 2026 Annual Conference Hotel Deadline Approaching

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Dear ,

THE DEADLINE TO SECURE A HOTEL ROOM AT THE DISCOUNTED CONFERENCE RATE IS THIS FRIDAY, JANUARY 16!

Conference registration fees do not include lodging. Conference attendees are strongly encouraged to stay at the host facility, the DoubleTree by Hilton Washington, DC-Crystal City Hotel, in order to gain the most from the Conference experience. Check the Conference 2026 Host Facility page for information on booking your hotel room. The Conference rate of $169 per night (plus taxes) is guaranteed only through Friday pending availability, after which market rate will prevail! Please contact confinfo@ncemsf.org if you experience any difficulty reserving a room for the Conference. Specifically, please reach out before booking at any alternative hotel.

CONFERENCE REGISTRATION:

Join the many others already registered to attend the 33nd Annual Conference in Arlington, February 20-22. As a reminder, the only way to register for the conference is online. Conference fees and payment policies are detailed on the conference website - please read these policies carefully before registering. The deadline to request refunds for individual registrations paid via credit card, check, or PO is also next week Friday, January 16. Regular registration ends February 13. 

NCEMSF AWARDS:

NCEMSF's awards and self-evaluative programs allow you to highlight your squad's achievements and recognize outstanding providers and advisors. Packets for the three self-evaluative programs (NCEMSF MERIT Recognition Program, EMS Ready Campus, and HEARTSafe Campus) should all be submitted via email as per the directions on each program's page; please also ensure that your squad's Institutional Dues are paid to be eligible for review. Nominations for Individual Awards will be accepted online from anyone (no website account required). Organizational Awards must be submitted online using your squad's Institutional Website account (and also requires that your squad's Institutional Dues be paid prior to submission). NCEMSF is also pleased to continue the NCEMSF Best Practice session at our 2026 Conference; interested applicants can learn more online. The deadline for all awards and self-evaluative programs is Friday, January 30th. As a reminder, the Striving for Excellence in Campus EMS program was retired after the 2025 Conference and replaced by the MERIT Recognition Program. 

ADDITIONAL DEADLINES:

This Friday, January 16, is also the deadline for the Conference Scholarship Program/New Group Initiative, the JCEMS Academic Poster Session, and the Vomacka Student Speaker Competition. Please be sure to submit promptly, as reviews for all three will take place shortly after the deadline. 

The Stryker EMS Skills Classic continues to accept team pre-registrations at the $10 early rate through Friday, January 30, after which pre-registration will rise to $15 per team. All pre-registrations should be submitted via your squad's Institutional Website Account, and each school is limited to one team each in the BLS and ALS tracks. Should additional capacity remain, squads can sign up additional teams per track on-site. 

CONFERENCE PROGRAMMING:

The review of submitted Conference abstracts is underway and a schedule will be posted in February. We are looking forward to being able to offer higher capacity lectures at this year's Conference, allowing more interested attendees to attend presentations from our engaging and well-respected presenters.

In addition, registration for Pre-Conference Workshops and Tours (taking place on the afternoon of Friday, February 20) is available for those already registered for the main Conference. The currently available Pre-Conference activities are:

  • DC Fire Department Fireboat Tour
    Experience one of the most unique units in the nation’s fire and EMS service with an exclusive behind-the-scenes tour of the District of Columbia Fire and EMS Department’s Fireboat Unit, consisting of six specialized vessels, including Fireboat 1, The John Glenn—a historic 70-foot fireboat with a 7,000 GPM capacity recently returned to service in April 2025—as well as the high-speed Willard Marine Fireboat 2 and a rapid-deployment Zodiac rescue craft. This tour does not include additional CE hours.
  • US Park Police Aviation Division Tour
    Established in 1973 and headquartered at the famed "Eagle’s Nest" in Anacostia Park, the USPP Aviation Unit operates a fleet of Bell 412 and Bell 206L-3 helicopters to support the National Capital Region. A core mission of the unit is emergency medical evacuation (medevac), with aircraft crewed by a pilot and a nationally registered paramedic, allowing for advanced medical care to be initiated in the air. During this exclusive tour, attendees will see the aircraft up close, learn about flight crew roles and aviation medicine, explore mission and medical equipment, and gain insight into how airborne assets integrate into large-scale emergency response—offering an unforgettable perspective for future EMS and public safety leaders. This tour does not include additional CE hours.
  • Arlington County Fire Department Station Tour
    Tour an Arlington County Fire Department Firehouse! Arlington County has 400 firefighters, 9 Fire Stations, 9 Engines, 2 Trucks, 9 Ambulances and 2 Rescues, responding to 15,000 EMS responses per year. It is the lead agency for responding to the Pentagon, and was the lead agency responding to the 9/11 attacks. This tour does not include additional CE hours.
  • GW CLASS Simulation Center Tour and Class
    Tour a leading healthcare simulation center at the George Washington School of Medicine and Health Sciences then take part in a variety of simulations run by CLASS (Clinical Learning and Simulation Skills) Center staff using cutting edge simulators. The CLASS Center is a 17,000 sq foot state-of-the-art sim center with a procedural skills lab, 2 operating rooms, 2 high fidelity rooms, a labor and delivery suite. Come learn about why simulation is key to EMS and healthcare provider education and training, and how simulation improves patient safety and improves provider skill, teamwork and communication. Additional CE credit will be provided for this activity. 

Each of the above requires separate registration (after you have registered for the main Conference) and an additional $15 fee. Other apparatus demos, tours, and other special engagements are planned during the Conference weekend with more details forthcoming. 

See you in Arlington! 

NCEMSF Conference Committee 

National Collegiate Emergency Medical Services Foundation
Web: https://www.ncemsf.org
Phone/Fax: (877) NCEMSF-1
Postal Mail: PO Box 93 / West Sand Lake, NY 12196

Founded in 1993, NCEMSF is a 501(c)(3) non-profit organization committed to scholarship, research and to creating safer, healthier environments on college and university campuses through the support, promotion, and advocacy of campus-based emergency medical services. In addition to providing for the acquisition of medical knowledge, campus-based EMS allows student participants to develop life skills including leadership, communication, and decision-making. NCEMSF creates an environment where ideas can be exchanged and problems solved.

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