Conference 2024 Attendee Policies

By completing a Conference registration, you agree to these policies in their entirety. In addition, you may be asked to sign a paper copy of these policies during the on-site check-in process. Please direct all questions to

Special COVID-19 Policy Updates

NCEMSF will continue to follow guidance from the CDC and local health authorities in effect at the time of the Conference in regards to efforts to prevent the spread of COVID-19. Because it is impossible to predict in advance what this guidance will be in February 2024, NCEMSF cannot provide specifics on our COVID-19 mitigation measures. While the present COVID-19 situation and CDC guidance do not require the use of any special conditions, we reserve the right to implement one or more of the following mitigation measures should the CDC guidance change:

  • Mask-wearing
  • Proof of vaccination
  • On-site testing
  • Restrictions on capacity of lectures and/or hotel rooms

NCEMSF will do its best to communicate any COVID-19 mitigation measures to all registered and prospective attendees as soon as they are imposed, however by registering for the Conference you agree in advance to comply with any mitigation measures that are in place, and will not be able to request a refund if you are not willing to comply with those measures. As such, our normal fees and policies, including policies regarding cancellations and refunds for registrations, remain in place as outlined below. 

Conference Policies

The following exist to ensure a safe and enjoyable conference experience for all attendees:

1) Conference ID badges are required for entry to conference lectures and events and are to be worn by attendees at all times while on the conference premises.

2) Attendees are expected to conduct themselves as the young-adult professionals that they are and to display the same degree of decency and respect toward other conference attendees, hotel guests, and staff that they would exhibit while responding to campus medical emergencies and interacting with patients.

3) Noise production is to be kept to a level appropriate to an indoor hotel environment and is to be respectful of the hour and considerate of the surroundings.

4) The consumption of alcohol by those younger than the federal legal minimum drinking age of 21 years as well as the use of drugs or other illegal substances by attendees of any age is strictly prohibited. Open containers containing alcohol are also forbidden in all conference common areas.

5) Common areas and private rooms of the host facility are to be left in the same fashion in which they were found upon arrival. Any damage to, or destruction of, property will be the financial responsibility of the offending individuals.

6) Participation in conference lectures and activities grants permission for the use of one’s image in NCEMSF publications and promotional materials.

7) Conference speakers are experts in their given fields. The information they present and opinions they express, however, are not necessarily those of NCEMSF. Attendees are reminded to follow their prescribed operating procedures and to contact their agency’s medical director before changing medical protocol.

The aforementioned apply in addition to the stated policies of the host facility as well as local and federal laws. Failure to comply with any of the above may result in eviction from the conference and/or hotel without a refund. Additionally, civil and/or criminal penalties may apply.

Registration for the conference indicates your acceptance of the policies listed.

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